Please direct your responses to: kmann@fortyseveninc.com
Job Title: Office Assistant (Full time, non-exempt)
Reports To: Manager, Human Resources Administration
Position Summary: Welcomes visitors by greeting them, in person or on the telephone; answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies, stocking and maintaining all office supplies and kitchen items such as stocking refrigerator and placing weekly lunch orders as well as additional clerical duties. Maintains security by following procedures; monitoring info in-box; issuing visitor badges, etc.
Essential Functions: To perform this job successfully, an individual must be able to perform the following:
• Answer phones, direct the caller accordingly.
• Greet and direct visitors to the company; manages sensitive individuals who would like to be added to our clinical trial
• Receives, sorts and forwards incoming mail. Maintains and routes publications. Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
• Manages all ordering, receiving, stocking and distribution of office supplies.
• Maintains company INFO in-box, responds with scripted messages, circulates messages accordingly
• Maintains kitchen; orders drinks, snacks, coffee beans and weekly team lunches store leftovers; stocks and keeps kitchen, espresso machine and refrigerator clean and organized.
• Maintains conference room calendars
• Phones: Maintain Mitel phone system, working closely with the MiCloud training support team and IT consultants; Maintains PGI (GlobalMeet) Teleconference accounts for all employees.
• Assists with other related clerical duties such as Outlook scheduling, photocopying, filing and collating.
Preferred Education:
• College Degree
Preferred Experience:
• 5-10 years of experience in the field of Administration.
Preferred Special Skills:
• Flexibility, collaboration skills.
• Strong interpersonal skills.
• Technical capacity.
• Ability to demonstrate clear, concise communication, good judgment and discretion.
Reports To: Manager, Human Resources Administration
Position Summary: Welcomes visitors by greeting them, in person or on the telephone; answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies, stocking and maintaining all office supplies and kitchen items such as stocking refrigerator and placing weekly lunch orders as well as additional clerical duties. Maintains security by following procedures; monitoring info in-box; issuing visitor badges, etc.
Essential Functions: To perform this job successfully, an individual must be able to perform the following:
• Answer phones, direct the caller accordingly.
• Greet and direct visitors to the company; manages sensitive individuals who would like to be added to our clinical trial
• Receives, sorts and forwards incoming mail. Maintains and routes publications. Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
• Manages all ordering, receiving, stocking and distribution of office supplies.
• Maintains company INFO in-box, responds with scripted messages, circulates messages accordingly
• Maintains kitchen; orders drinks, snacks, coffee beans and weekly team lunches store leftovers; stocks and keeps kitchen, espresso machine and refrigerator clean and organized.
• Maintains conference room calendars
• Phones: Maintain Mitel phone system, working closely with the MiCloud training support team and IT consultants; Maintains PGI (GlobalMeet) Teleconference accounts for all employees.
• Assists with other related clerical duties such as Outlook scheduling, photocopying, filing and collating.
Preferred Education:
• College Degree
Preferred Experience:
• 5-10 years of experience in the field of Administration.
Preferred Special Skills:
• Flexibility, collaboration skills.
• Strong interpersonal skills.
• Technical capacity.
• Ability to demonstrate clear, concise communication, good judgment and discretion.
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Posted by: KIT List Jobs <jobposting2@kitlist.org>
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Join the new KIT Resources List!
You'll get job tips, notices for free or low-cost career events, services, and job fairs. Just send an email to:
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Please go to www.KITlist.org to join, post jobs, or see our FAQs. If you have any comments or questions, you can reach us KITtechmoderator@KITlist.org.
By using the KIT List you agree to comply with the Terms of Use on the site, and will not use discriminatory employment practices. The KIT List is a service of Connelly Communications, Inc.
TO UNSUBSCRIBE:
Replying to KIT emails with an "unsubscribe" request does not work.
Instead, just send an email (from the same account you used to subscribe) to KITlist-Tech-unsubscribe@yahoogroups.com. If you are still receiving emails after a few days, please email us at KITtechmoderator@KITlist.org and we will manually remove you. Thanks!
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