[KIT-list] Administrative Assistant (San Francisco, CA)

If you are interested in this role, please apply here:
https://www.ziprecruiter.com/job/905873a7

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Administrative Assistant

Oberon Design is a cross-industry source of custom design and manufacturing for the hospitality, home decor, and visual merchandising industries. Our clients include Restoration Hardware, Pottery Barn, W Hotels, Design Within Reach, Kimpton Hotels, Banana Republic, and Disney. At Oberon Design, we believe that good ideas can be molded into great products and are dedicated to designing and producing high quality products.


***This role requires physically being in the office in San Francisco.***


We are looking for an Administrative Assistant to keep our office running smoothly and efficiently. This is a great opportunity to assist our team with diverse projects and provide general administrative support. We're a small company, which means there's lots of room for growth and learning opportunities. If you enjoy chipping in to help a team reach its goal, and build your knowledge along the way, this may be the role for you.

This candidate should be organized and detail oriented, but also a self-starter and team player. Interpersonal and communication skills are critical; this role will interface with clients, colleagues in SF and our manufacturing team in China.

This is an hourly position, including benefits: vacation/holidays, medical / dental / life insurance, 401k with matching and free parking on site.

Responsibilities:

• General office "housekeeping": maintain kitchen, proactively order office/kitchen supplies, open & distribute mail, etc.
• Coordinate and schedule meetings, live and virtual (Zoom)
• Support accounting/bookkeeping with data entry
• Receptionist – answer phones and greet clients
• Create and maintain filing systems, both electronic and physical
• Manage business social media presence
• Participate in safety audits of manufacturing team
• Research / manage existing phone service contract
• Retail inventory management


Requirements:
(We realize candidates may not have all the skills listed below and we encourage you to apply if most are met.)

• 1-4 years' working experience, preferably in an office environment but not required
• Must be a team player, comfortable with an "all hands on deck" atmosphere, as well as a self-starter who's comfortable with ambiguity
• Ability to work a mid-day schedule, roughly 11am – 7pm most days, to best collaborate with colleagues in both the US and China
• Enjoys taking initiative; you see what needs to be done and address it
• Enthusiasm to learn / ask good questions
• Proficient in MS Office Suite (Word, Excel, PowerPoint), Zoom or other virtual conference tools
• Strong communication skills, both written and verbal
• Professional demeanor & comfortable in client-facing situations
• Strong internet research & social media skills
• Strong organization & follow through skills; detail oriented
• Comfortable with financials / math skills; experience using a 10-Key is a plus
• Enjoys a wide breadth of responsibilities


Additional skills that would give you an advantage:
• Bachelor's degree or equivalent in related field
• Mandarin language skills
• Cultural agility / ability to work with colleagues in China
• As a design & manufacturing company, any of the following may support your advancement: art handling, product design, industrial design, AutoCAD / Solidworks, Adobe Suite (esp. Photoshop or Illustrator)

Hourly rate $21-$25, based on experience

Note: Any offer of employment is contingent on providing proof of Covid-19 vaccination prior to your start date, subject to approved medical and/or religious exemptions, in accordance with applicable law.

Dogpatch neighborhood
1076 Illinois St.
San Francisco, CA 94107





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