Please direct your responses to: jeannie.fernandez@experis.com
We are looking for a highly motivated, highly organized, super-skilled administrative assistant! This candidate will support 2-3 senior directors of our organization.
Responsibilities:
- Undertake all administrative requirements understanding the responsibilities and motivations of the organizations goals and objectives in order to complete tasks on their behalf.
- Uses discretion in handling details of a highly confidential and sensitive nature.
- Work requires initiative and independent judgment.
- Escalates issues to Directors when appropriate.
- Prepares sensitive information for use in discussions and meetings within the organization and with outside individuals.
- Must be a team player who is proactive, cooperative, collaborative, flexible, identifies process improvement opportunities, loves to learn new skills and has a positive mindset.
- Models integrity, poise, high energy and a strong sense of urgency, acting as an extension of the leadership team.
- Seeks proactive and creative win/win alternatives for leader and key stakeholders constantly assessing changing priorities and complex schedules.
Work Style:
- Excellent communication skills, both at the peer and executive level
- Ability to multi-task and change direction quickly
- Excellent organizational skills with high attention to detail
- Proactive and self-motivated with an ability to take direction
- Must be very open and collaborative
- Has "ear-to-the-ground" among staff and can sense morale issues if they arise
- Be a team-player, Able to work on own initiative in a dynamic and challenging environment
- Ability to demonstrate initiative and honed organizational skills
Job responsibilities include:
- Maintain the schedules of four directors with intimate knowledge of scheduling and collaboration tools
- Represent the directors and act as a liaison between executive(s) and their management, peers or organization.
- Arrange and coordinate business travel and adapt quickly to changes in travel plans and requirements
- Plan, coordinate, and execute all types of meetings and events
- Compose correspondence and reports
- Edits PowerPoint presentations as appropriate
- Develops staff meeting minutes and keeps list of action items
- Researches and analyzes data within the context of a project, departmental needs, or company direction and makes recommendations for improvements
- Handles multiple tasks, switches priorities and focuses as needed
- Department initiatives and projects tracked including purchase order accruals, preparations and other confidential matters
- Handle a large volume of incoming communication which includes email, voicemail and telephone calls
- Manage the planning and forecasting of budgets (monitor expenses against budget, personal) and identify corrective actions
- Accurate and timely handling of expense reports
Send resume to jeannie.fernandez@experis.com for immediate consideration
Jeannie Fernandez
408-369-4105
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