If you are interested in this role, please apply at:https://www.gladstein.org/careers/ or hr@gladstein.org
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Administrative Assistant (hybrid)
GNA, the nation's leading clean transportation and energy consulting firm, is seeking an Administrative Assistant with a background in the transportation and/or clean energy sector or in a professional services environment, to join our growing Programs team in our Santa Monica office.
Founded in 1993 and headquartered in Santa Monica, California, Gladstein, Neandross & Associates (GNA) helps many of the nation's leading businesses and government agencies develop and implement policies and technologies that reduce pollution and the use of conventional petroleum products.
GNA works with clients - including corporations, utilities, public agencies and non-governmental organizations - to encourage private and public support for the increased use of alternative fuels in transportation, renewable energy sources in power generation, and accelerating development and integration of advanced energy technologies into our economy.
GNA's success results from our: wide-ranging experience; commitment to excellence; technical expertise; in-depth understanding of public policy and available grant funding programs; and extensive strategic relationships with industry, government, environmental groups and impacted communities. For more information about GNA, visit:www.gladstein.org.
Our team is driven by our passion to work with industry, government, and communities to help build a sustainable future through the use of clean energy and advanced transportation technologies, policies, and innovation. This position is an exciting opportunity to learn and expand upon your existing written and verbal communications skills to take complex information and distill it down into concise and effective content to help advance the market.
Through your work, you will administratively support three executives and their teams with large-scale clean energy client programs and initiatives for a variety of projects and clients spanning the full spectrum of the clean energy and transportation industries.
Duties/Responsibilities:
• Answer incoming calls in a prompt, clear, and courteous manner, and appropriately route calls, screening when necessary.
• Respond to and resolves administrative inquiries and questions.
• Coordinate and schedules meetings and appointments, including heavy, complex calendaring.
• Edit and proofread a variety of documents, such as proposals, research reports, presentations, etc.
• Assist in coordinating and setting up events.
• Scan documents and contribute to/maintain electronic filing system.
• Perform other related duties and complete projects as assigned.
Required Skills/Abilities:
• Experience in a professional services firm, preferred.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail, particularly in a fast-paced, high expectation environment.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to prioritize, organize, and coordinate work.
• Ability to work independently and in a team environment.
• Ability to adapt to changing needs and work styles to effectively and efficiently complete tasks.
• Ability to maintain equanimity.
Education and Experience:
• Associate's degree preferred; Bachelor's degree in related field strongly preferred.
• Three to five years of experience in an administrative role.
• Please apply in PDF only.
Physical Requirements:
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to engage in telephone calls.
• Must be able to engage with visitors, including walking and speaking.
• Must be able to sit, stand, walk, stoop, bend, kneel, move up and down stairs, and lift up to 25 pounds.
• This is a hybrid role with hours of , Monday through Friday, 9:00 am – 6:00 pm. Some overtime occasionally required.
Compensation & Benefits:
This full-time, staff position offers an annual salary, as well as a full benefits package, including medical, dental, vision, life, and long-term disability insurance on the first day of the month after hire. We also offer 401(k) plans and performance-based bonus opportunities.
GNA has a responsibility to ensure the safety of our staff, clients, visitors, and contractors while conducting GNA business. We require that all GNA employees, visitors, and third party contractors show proof of full vaccination against Covid-19 either prior to their start date, or upon arrival at GNA's physical offices. Reasonable Accommodations will be considered on a case by case basis, consistent with federal and state law.
Gladstein, Neandross & Associates (GNA) values a diverse workforce and is committed to providing equal opportunity employment for all individuals. GNA prohibits any form of discrimination, harassment, intimidation, or bullying, including but not limited to actual or perceived characteristics of age, race, color, ancestry, national origin, religion, pregnancy, marital status, physical disability, mental disability, sex (including sexual harassment), sexual orientation, gender, gender identity, gender expression, medical condition, genetic information, military or veteran status or any other protected class as defined by California and federal law.
No Agencies. No Sponsorship. EOE.
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